Presented at SPTechCon SFO 2011

1. SharePoint as a
Gov 2.0 Platform
Dux Raymond Sy, PMP
Watch Recording: http://vimeo.com/19827901

2. Presentation Objectives
¡ In this presentation, you’ll learn how SharePoint is being
leveraged as Government 2.0 solutions for citizen
empowerment, project transparency, inter-government
agency collaboration and public reporting
¡ In addition, you will learn how SharePoint is being
leveraged by
¡ VA Beach Public School System
¡ Washington DC Department of Transportation
¡ DOD/VA Interagency Program Office
Twitter: @meetdux #sptechcon #gov20

3. Innovative-e
¡ Inspire, Lead, and Be the Catalyst of Organizational
Transformation
¡ Expertise
¡ SharePoint for Project Management
¡ Project Management for SharePoint
¡ Custom SharePoint Solutions Development
¡ Microsoft Gold Partner
¡ World Class Team
¡ Industry recognized thought leadership – published authors,
instructors, speakers
¡ Seasoned executive management
¡ PMPs, Six Sigma, SOX, ITIL, COBIT, RUP, MSCDs, MVP
Twitter: @meetdux #sptechcon #gov20

4. Dux Raymond Sy, PMP
¡ Managing Partner, Innovative-e, Inc.
¡ SharePoint Server MVP
¡ Author, “SharePoint for Project
Management” by O’Reilly Media
¡ For more information, connect with Dux
¡ E-Mail: dux.sy@innovative-e.com
¡ Twitter: twitter.com/meetdux
¡ LinkedIn: meetdux.com/li
¡ Blog: meetdux.com
Twitter: @meetdux #sptechcon #gov20

5. Agenda
¡ What is Gov 2.0?
¡ VA Beach City Public Schools Portal
¡ DDOT Project Reporting Platform
¡ DOD/VA IPO Work Management Platform
¡ Questions and Answers
Twitter: @meetdux #sptechcon #gov20

6. Government as a Platform
¡ Gov 2.0 aims to make government more efficient,
transparent, and responsive to citizens
¡ Simplified Definition of Gov 2.0 http://bit.ly/cX12Ne
¡ Enhance and accelerate the exchange of information
between government and citizens
¡ Real-time communication
¡ Accountability reporting
¡ It’ s not about technology but collaborative technology is
an enabler, such as:
¡ Social Media, Mashups, Web Services, Data
Aggregation
Twitter: @meetdux #sptechcon #gov20

7. Example: MassDOT
Twitter: @meetdux #sptechcon #gov20 See it @ http://bit.ly/bah4N4

8. Why SharePoint?
¡ Most government institutions are already leveraging
Microsoft tools
¡ Integration and consistency with existing tools
¡ Low barrier to entry
¡ Adoption
¡ General public adoption to Microsoft tools
Twitter: @meetdux #sptechcon #gov20

9. Example: Virginia DOT Dashboard
Twitter: @meetdux #sptechcon #gov20

10. Example: Recovery.gov
Twitter: @meetdux #sptechcon #gov20

11. Agenda
¡ What is Gov 2.0?
¡ VA Beach City Public Schools Portal
¡ DOD/VA IPO Work Management Platform
¡ DDOT Project Reporting Platform
¡ Questions and Answers
Twitter: @meetdux #sptechcon #gov20

12. The Challenge (Late 2005/Early 2006)
¡ Student shared network storage
¡ Shared folder on network
¡ All had rights to all documents
¡ Student work “missing”, changed, deleted
¡ Store and access homework
¡ USB Thumb Drive
Twitter: @meetdux #sptechcon #gov20

13. WSS 2.0 Saved The Day
¡ Why?
¡ Already using Microsoft tools including WSS
¡ Benefits
¡ Secure online student and teacher storage
¡ Secure online class site
¡ Remote access
¡ Minimal modifications
¡ Class list
¡ Student list
¡ Site usage progress bar
¡ Resetting of passwords
¡ All account creation/management automated
Twitter: @meetdux #sptechcon #gov20

14. Twitter: @meetdux #sptechcon #gov20

22. Agenda
¡ What is Gov 2.0?
¡ VA Beach City Public Schools Portal
¡ DOD/VA IPO Work Management Platform
¡ DDOT Project Reporting Platform
¡ Questions and Answers
Twitter: @meetdux #sptechcon #gov20

23. Who is the IPO?
¡ DoD/VA Interagency Program Office (IPO) acts as the
single point of accountability for DoD and VA in the rapid
development and implementation of electronic health
record systems
¡ It was established by the National Defense Authorization
Act (NDAA) for FY2008 mandate
¡ Scope includes personnel
and benefits electronic data
sharing between DoD and VA
Twitter: @meetdux #sptechcon #gov20

24. The Challenge
¡ The Virtual Lifetime Electronic Record (VLER) project is to
provide seamless integration between DoD, VA, and
Health Providers to make it a seamless transition when
personnel transfer from active duty to veteran status
¡ Project artifacts must have one visible location where all
parties can collaborate, create, and access easily
¡ Reporting must be multilevel with “Dashboard” type of
data visualizations
¡ Decisions and reporting must be transparent and
agreeable to all government and industry participants
¡ The hosting platform is MOSS 2007 Standard and
restricted to only out of the box functionality with no
access to Central Admin level
Twitter: @meetdux #sptechcon #gov20

25. MOSS 2007
¡ Why?
¡ Web-based and familiar to many of the participants
¡ Integration with typical artifact tools such as Word,
Excel, PowerPoint, Visio, and MS Project
¡ Must be accessible through SSL VPN
¡ Benefits
¡ Single version of the truth and provides traceability
¡ Reporting/Dashboard capable
¡ Quick, Organized, and Standardized Repository
¡ Flexibility to adjust to changing project phases,
processes, and reporting requirements
¡ No special software on the client workstations across
entities
Twitter: @meetdux #sptechcon #gov20

26. Twitter: @meetdux #sptechcon #gov20

27. Twitter: @meetdux #sptechcon #gov20

28. Agenda
¡ What is Gov 2.0?
¡ VA Beach City Public Schools Portal
¡ DOD/VA IPO Work Management Platform
¡ DDOT Project Reporting Platform
¡ Questions and Answers
Twitter: @meetdux #sptechcon #gov20

29. The Challenge
¡ DC Department of Transportation (DDOT) needed a
publicly accessible solution to provide detailed
transparency and accountability reporting to track DDOT
construction projects
¡ Traditionally, projects were being
managed with various tools and
lacked standardized reporting
¡ E-mail
¡ Microsoft Excel
¡ Microsoft Project
¡ Word
Twitter: @meetdux #sptechcon #gov20

30. MS Project 2007 + WSS 3.0 + EPMLive + Dundas
¡ Why?
¡ 3 months turnaround
¡ Limited resources
¡ Benefits
¡ Improved efficiency and reduced costs through
portfolio level management of all projects
¡ Greater control over processes to closely monitor
project budget and schedule
¡ Improved data integrity and support
¡ Improved project management consistency and
standardization
¡ Increased communication and transparency
Twitter: @meetdux #sptechcon #gov20

31. Twitter: @meetdux #sptechcon #gov20

32. Agenda
¡ What is Gov 2.0?
¡ VA Beach City Public Schools Portal
¡ DOD/VA IPO Work Management Platform
¡ DDOT Project Reporting Platform
¡ Questions and Answers
Twitter: @meetdux #sptechcon #gov20

33. Resources
¡ E-Book: Government as a Platform
http://bit.ly/aMVvcn
¡ E-Book: SharePoint in Education
http://sharepointineducation.com/e-book-v1-0
¡ Article: What Does Gov 2.0 Look Like?
http://oreil.ly/cHDBJL
¡ Webcast: What is Gov 2.0?
http://bit.ly/aYrCXc
¡ Case Study: Project Transparency Solution for DDOT
http://bit.ly/9t2UrO
Twitter: @meetdux #sptechcon #gov20

34. Questions?
E-Mail: dux.sy@innovative-e.com
LinkedIn: meetdux.com/li
Blog: meetdux.com
Twitter: meetdux
How did you like the presentation?
http://meetdux.com/feedback/
Twitter: @meetdux #sptechcon #gov20

35. Thank
You!